Module concept

The stock module references every physical unit held by your company. Where the catalog describes a model and its size variants (the "what"), stock describes each unit on hand (the "how many" and "where").

A stock entry is always linked to a product (size variant) of a model.

But it carries its own operational information: internal reference (barcode), purchase price, supplier, owner, location, status, dates, and — depending on your setup — its availability across e-commerce, GOAT, StockX, or WTS channels.

Model (catalog)
└── Product size 42 EU (catalog)
    ├── Stock #2510250000019  (In stock — Paris / Shelf A2)
    ├── Stock #2510250000026  (Sold)
    └── Stock #2510260000035  (Listed on GOAT — Netherlands)

Good to know — As with the catalog, several columns and buttons only appear if you have the corresponding option: Shopify / e-commerce, GOAT, StockX, WTB, multi-company, consignment. These sections describe the features for completeness; ignore the ones that don't apply to your setup (for example, a fully B2B use case with no online channel).

Fields of a stock entry

Identification

Product model

Parties involved

Storage

City and location values are attributes managed under Catalog > Attributes. You can create new cities or locations on the fly (from the form) if you have the permission to do so.

Main attributes

Lifecycle dates

Description and comment

• Description — Free-form rich text.
• Comment — Free-form rich text. Useful for internal notes (box condition, product peculiarities, etc.).

Availability status

• Status — The unit's lifecycle status (in stock, listed, sold, invoiced…). See the dedicated section.
• Previous status — Shown for reference when the status has changed.
• Status lock — Some statuses "lock" the unit (e.g. invoiced, invoiced-in-store, goat-consign): it can no longer be edited unless a dedicated action is performed (cancelling the invoice, cancelling the in-store sale).

Availability on platforms (depending on your setup)

Toggling a listing triggers background tasks toward GOAT / StockX (creation or removal). Expect anywhere from a few seconds to a few minutes for this to take effect.

Any change to the SKU / size on a listed stock entry automatically delists it from the marketplaces involved: you'll need to re-list it manually after making the correction.

A status change to anything other than "In stock" or "Picking" also automatically delists the unit from GOAT / StockX.

Prices ("Prices and taxes" tab)

Prices excl./incl. VAT are recalculated automatically every time the record is saved, based on the entered price and the associated VAT. Margin-based VAT (VAT on margin) applies its own specific calculation (VAT applied only on the margin).

Stock list

The main screen Product catalog > Stock shows the list of live (non-archived) stock units. It offers search, filtering, sorting, pagination, and a bulk actions panel.

Search

• Search field — Searches the label, reference (internal identifier), and SKU.
• Multi-value search — Enter several values separated by commas to combine results. Example:

2510250000019, CW2288-111, AJ1

This returns every unit whose reference, SKU, or title contains at least one of these values ("OR" logic). Very handy for processing in bulk a list of identifiers pasted from Excel or an email.

• Partial search — Search works as a "contains" match: 2510 will return every reference containing that sequence, for example.
• Words out of order — For a product name, it is enough that every word you type is present, even if the words are not next to each other. air white finds "Nike Air Force 1 Low White".

Available filters

Filters are combined ("AND" logic) and are remembered in navigation (a stable URL, preserved through pagination).

Sorting

Sortable columns have chevrons in the header (reference, label, SKU, size, status, purchase price, purchase date, VAT, tag…). Sorting by size handles fractional sizes ("1/3", "2/3") through a floating-point calculation to keep the order logical.

Displayed columns

• Main photo, reference, label, SKU, size, status (colored badge), purchase price (excl. and incl. VAT), purchase date, VAT, tag (colored dot), info (company + supplier + city + location), Shopify availability (toggle), GOAT (S2V / DS cross-listing buttons), StockX (toggle), actions.

Hovering over a size shows the US / UK / EU / CM equivalences based on the model's size chart.

Actions on a selection

Once units are ticked (checkbox at the start of a row), a bulk actions panel appears at the bottom of the page:

Export labels

Generates a PDF of labels in the standard format (ERP label with barcode, reference, model, size, city/location).

Units with the invoiced status and units coming from an internal deposit (reference prefixed D) are excluded from the label export.

Export store labels

Forces the store label format (commercial layout, visible price) for all selected units, regardless of the global configuration. Ideal for preparing a shipment to a physical store.

Excel export (selection)

Immediately downloads an .xlsx file containing only the ticked units. Same format as the full export (same columns, see Excel export).

E-commerce activation / deactivation

Available if e-commerce is enabled on your tenant.

• Enable all — Sets available_website = 1 on all ticked units (exposes them to the site / Shopify).
• Disable all — Sets available_website = 0 on all ticked units (removes them from the online channel).

Each change triggers the associated Shopify / website sync.

Resend stock to the website

Forces a re-sync of the selected units to your site (via the e-commerce / Shopify integration). Useful if things get out of sync.

Delete the selection

Soft-deletes the ticked units (can be undone via the "Undo deletion" button in the toast notification).

Row-level actions

On each row, the quick-action buttons include:

• Edit — Opens the full sheet.
• Quick edit — Opens a lightweight pop-up to edit the main fields without leaving the page (title, model, supplier, owner, tag, attributes, status, listings, purchase price, purchase VAT).
• More (dropdown menu):
  • Prices and taxes
  • Export label (PDF for a single unit)
  • Resend stock to the website
  • Delete

Header buttons

• Archives — Opens the list of archived stock.
• Returns — The stock returns module (managing shipment returns).
• Transfer — The stock transfer module (bulk location/status change).
• Inventory — A physical inventory tool using scanning.
• Excel export — Launches a full asynchronous export (see Excel export).
• Import — Opens the import screen.
• New product / Quick add (lightning bolt icon) — Creates a new unit, either through the full form or a quick pop-up.

Product page / stock sheet

Clicking Edit or a unit's reference opens its full stock sheet. The page is organized into three tabs:

1. General information — The sheet itself (fields, attributes, status, listings, etc.).
2. Prices and taxes — Entering purchase prices, selling prices, market prices, and VAT. Live calculation of amounts excl./incl. VAT, with an instant preview of the calculated prices ("Calculated prices" box).
3. History — A complete trail of changes.

Page layout

The sheet is split into two columns:

• Main column (left):
  • Main information: title, reference (read-only), originating internal sale, partner identifier, supplier, owner, tag.
  • Lifecycle dates: stock entry date (read-only), target date, arrival date at partner, sale date.
  • Description and comment (rich text editor).
• Side column (right):
  • Product model: link to the parent model + SKU. Search button to change the model.
  • Main attributes: size, product condition (and others depending on your setup).
  • Storage: storage type, city, location.
  • Status: status, previous status, unlock button if the sheet is locked (restricted to users with administrator rights).
  • Platform availability: e-commerce / GOAT / GOAT DS / StockX / WTS toggles, the listing identifiers on these platforms (read-only).
  • Related operation summary cards (see below).

Related operation summary cards

Depending on existing links, summary panels appear in the side column:

• Internal deposit info — If the unit comes from an internal deposit (consignment), shows the deposit number (clickable), the date, and the creator.
• Shipment info — If the unit is linked to a shipment (active or archived), shows the shipment number (clickable), the date, the creator, and the customer. Mentions "Archived on …" if the shipment has already been archived.
• Internal sale info — If the unit comes from an internal sale between two of your companies: sale reference, new company, date, creator.
• Purchase order info — Details of the purchase order the unit originated from: reference (clickable, or simply shown if the purchase order is archived), date, creator, and "Archived on …" where applicable.
• Invoicing info — Either the linked sales order (web order or in-store sale), or the invoice (with buyer, date, creator). If the invoice is archived, a dedicated note states so.

These cards only appear if the information exists: a freshly created "In stock" unit won't show any card; an invoiced unit will typically show "purchase order" and "invoice" cards (and possibly "shipment").

Editing values

Full edit

Edit any free field on the sheet, then click Save (or "Save and return" to go back to the list). All the automations described above are triggered: recalculation of amounts excl./incl. VAT, Shopify sync, GOAT/StockX listing or delisting, recalculation of the parent model's prices, update of linked deposits, etc.

Quick edit ("Quick view")

Available from the stock list (lightning bolt icon) and from the sheet's page: opens a side pop-up with the main fields (model, title, supplier, owner, tag, attributes, storage, status, listings, purchase price, purchase VAT). Lets you make several small corrections in a row without changing pages.

"Prices and taxes" tab

Enter:

• The target sale price incl. VAT (informational).
• The GOAT/StockX market prices (fed automatically by the marketplace price sync if enabled, and still editable manually).
• The purchase price excl. VAT + purchase VAT.
• The selling price excl. VAT + sales VAT.

On save, the ERP recalculates the amounts excl./incl. VAT live and displays them in the "Calculated prices" panel.

Special updates

• Internal reference (QR) — Read-only. For older units created before the current reference format was introduced, a Update internal reference toggle may appear; it regenerates the reference in the current format on the next save.
• Parent model — Changing the model automatically selects (or creates, if needed) the matching size variant in the catalog. If the unit was listed on GOAT or StockX, it is delisted immediately and will need to be re-listed manually after verification.
• Locked status — The Unlock status button is only available to users with administrator rights. Once clicked, the status field becomes editable again for this record.

"History" tab

The history traces every change to the unit since its creation:

• Event — Creation (green badge), modification (blue badge), deletion (red badge).
• Date / time.
• User — Who made the change.
• Item — The unit's title at the time of the change.
• Context info — Device, platform, browser, and IP address. Lets you quickly identify where a change came from: a desktop computer, a mobile device, the in-store checkout, or an automated action (Shopify sync, GOAT, StockX, bulk import, etc.).
• Change details — Click View changes: a pop-up shows a field-by-field Before / After table, along with an optional comment specifying the origin of the change (for example: "Stock file import", "Update following a Shopify webhook", etc.). Status values are translated into human-readable labels.