Archiving

To save storage space and limit the exposure of sensitive data, old purchase receipts are automatically archived in the background.

Archiving rule

• Any purchase receipt with the Sent status for more than 2 months is:
  1. Switched to the Archived status.
  2. Has its physical file deleted from storage (freeing up space).

Effects

• The purchase receipt entry remains visible in the list with its Archived status: you keep the history (amount, supplier, linked purchase orders, dates).
• The file can no longer be downloaded: the download button no longer appears, and the link to the file no longer works.
• The linked purchase orders keep their Sent or Archived purchase receipt status.