Overview
Attributes are the structured characteristics you attach to products (models and variants), stock units, third parties, and other entities as needed. Each attribute has a type (Size, City, Location, Condition, Brand, Customer category…) and carries several values (the available options).
This is the most structural module in Tools: it defines the classification framework for your whole business.
Attribute (e.g. "City")
├── Value 1: Paris
├── Value 2: Toulouse
├── Value 3: Bordeaux
└── Value 4: NLYou manage attributes from Tools > Attributes.
Standard attributes
Some attributes are essential to the system's operation and must stay active. They cannot be deleted (the delete icon is hidden). The main ones:
| Attribute | Use |
|---|---|
| Size | Product sizes. The available values depend on the size chart configured (see Size charts under Brands). |
| City | City where units are located. Used everywhere: stock, purchase orders, shipments, internal sales, warehouses. |
| Location | Rack/bin/shelf within a city. Same idea. |
| Product condition | New, Used, etc. Notably determines whether margin VAT applies. |
| Brand | Brand of the model (adidas, Nike, etc.). Carries the size charts for each product type. |
| Category | Customer / supplier category (Reseller, Wholesaler, VIP…). |
| Services | Billable services (Return fees, Customization, Refurbishment…). Used on invoices. |
| Legal notices for invoices | Legal notice texts selectable on the invoice form depending on VAT. |
| Invoice comment | Comment texts selectable on the invoice form. |
List of attributes
- Search by label.
- Columns: Label, Actions (Edit, View values with counter, Delete).
- The View values icon shows the number of active values as a superscript.
Create an attribute
New button: opens the attribute form.
| Field | Description |
|---|---|
| Title | Multi-language label. Appears in selectors on records. |
| Value order | Alphabetical order (default) or Administrator's choice (manual drag-and-drop). |
| Values have a color / image / description / capacity | Toggles reserved for super-administrators. Add these pieces of extra information to each value. |
Managing an attribute's values
View values icon on the row, or the Values tab on the edit screen.
On the values screen:
- Search / filters on the values.
- New button: adds a new value.
- Import button: bulk import via an Excel file.
- Reorder: if Administrator's choice is enabled on the attribute, drag-and-drop reordering.
Create a value
Quick add window. Typical fields:
| Field | Description |
|---|---|
| Title | Multi-language label (e.g. "Paris", "42 EU", "New"). |
| Color (if enabled) | Badge color. |
| Image (if enabled) | Linked image (for visual values). |
| Description (if enabled) | Descriptive text. |
| Capacity (if enabled) | For Location attributes: maximum capacity (number of units). |
| Status | Enabled / Disabled. A newly created value is enabled: it is offered in the lists right away. Set the status to Disabled if it should not be used yet. |
Editing, disabling, and deleting a value
- Edit — To edit a value, simply click the "Edit" icon on the value.
- Disable — You can also disable a value you no longer use; it will no longer be available in the various menu options.
- Delete —
Bulk import of values
Import button on the values list: lets you create values in bulk from an Excel file. A template is available for download on the import page. Processing runs asynchronously with a real-time counter.