A purchase order groups together the information related to buying one or more products from a supplier: who the buyer is (your company), who the seller is, which items, at what price, and on what VAT and payment terms. It's the entry point for stock in the ERP: as soon as a purchase order is delivered and received, stock units are created automatically and feed the stock module.
A purchase order covers several scenarios:
- Standard purchase from a wholesaler, a brand, or a professional intermediary (with a supplier invoice).
- Second-hand purchase from a reseller (an individual or a business), with models created on the fly if needed.
Supplier
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Purchase order (Delivery in progress)
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│ Adding products (manually or via Excel import)
│ Supporting documents (supplier invoice, certificate…)
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Reception (Reception in progress → Delivered)
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│ Creation of stock units (status "In stock")
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ClosingGood to know — This documentation describes the module as a whole. Some features (GOAT/StockX, e-commerce, multi-company) only appear depending on your setup. The relevant sections mention this.
Statuses of a purchase order
The status shows where the order stands in its lifecycle. The flow depends on the type of order.
Standard / second-hand order
Delivery in progress → Reception in progress → Delivered → Closed
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Partially delivered| Status | Color | Role |
|---|---|---|
| Delivery in progress | Blue | Order created, awaiting physical reception. Editable, can be cancelled. |
| Reception in progress | Orange | You've opened the reception screen. You're confirming line by line what's actually arrived. |
| Delivered | Green | All lines have been received. The stock units have been created with the "In stock" status. |
| Partially delivered | Green | Only some of the lines have been received (the others are marked "Not delivered" or "Cancelled"). |
| Closed | Grey | Final status: the order is locked, no further changes are possible. |
| Cancelled | Red | Order cancelled before reception. Final status. |